How VaultShield transformed their RFP workflow with Quova
The Challenge
VaultShield sells enterprise endpoint security to Fortune 500 companies, where RFPs routinely include 300+ questions covering SOC 2, ISO 27001, FedRAMP, HIPAA, and PCI-DSS compliance frameworks. Their SEs — all former security engineers — were spending more time filling out compliance questionnaires than doing technical demos. The average security questionnaire took 45 hours to complete, with 60% of that time spent locating the correct certification details, audit dates, and policy references. Worse, compliance language needed to be precise — a single misstatement about data residency or encryption standards could disqualify them from government contracts.
The Solution
VaultShield built a structured knowledge base in Quova organized by compliance framework — SOC 2 controls, ISO 27001 clauses, FedRAMP requirements, and HIPAA safeguards — totaling 2,800+ entries. They tagged entries with framework identifiers so the AI could match incoming questions not just by semantic similarity but by regulatory context. For their first major RFP after deployment (a 340-question Department of Defense security questionnaire), Quova auto-filled 82% of questions with framework-accurate answers. The SE team reviewed and approved the full response in 6 hours instead of the usual 3-day sprint.
Our SEs are security engineers — they should be doing threat modeling and architecture reviews, not copy-pasting SOC 2 evidence for the hundredth time. Quova gave us back our technical team. The compliance accuracy alone paid for itself after the first government RFP.
Before & After
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